Leave work behind. Come back fully caught up.
HoldTheFort is the AI-powered vacation handover tool that keeps your projects moving while you're away. Collect updates from your team, track deadlines, and return to a concise AI recap instead of hundreds of messages.
Made for managers, team leads, freelancers, agency owners, and engineers on-call — for vacation, parental leave, sick days, or any absence.
Built for handovers, not another inbox
Delegate with confidence
Create a structured vacation handover for projects, deadlines and personal updates. Everyone knows exactly what they own while you're away.
Collect updates effortlessly
Invite collaborators with a secure magic link. No accounts, no passwords, no onboarding.
Return in minutes
Click I'm Back to receive an AI-generated summary of everything that happened while you were away, including completed work, risks and pending decisions.
Everything you need for a stress-free handover
All the tools you need to hand off with confidence, and pick back up without the scroll-through-Slack panic.
Stay in control before you leave.
Organize your handover, track your vacation readiness, and see exactly who is responsible before you head out.
Your dashboard gives you a single view of everything moving while you're away: which projects have owners, which updates are still missing, and how close you are to actually being ready to close the laptop. No more mental checklists or last-minute Slack sweeps.
Delegate projects with confidence.
Assign ownership, capture context, and highlight priorities so every project keeps moving while you're away.
Break work down into clear projects and tasks, add the context your team will actually need, and flag what matters most. Everyone knows what's theirs, what's urgent, and what can wait, so nothing stalls out just because you're offline.
Keep everyone aligned.
Invite teammates in seconds, assign responsibilities, and let each collaborator update only what matters to them.
Add collaborators with a magic link, no account required, and scope each person to just the projects they own. Optionally assign a caretaker to manage the fort on your behalf, so someone always has the full picture while you're gone.
Return in minutes, not hours.
One click generates a concise AI recap with highlights, completed tasks, blockers, and everything that needs your attention first.
Instead of scrolling weeks of messages, get a structured brief the moment you're back: what shipped, what's stuck, what needs a decision from you, and what can safely stay on autopilot. First coffee, full context, no catch-up week.
Take the break. We'll hold the fort.
Create your free accountWhat is HoldTheFort?
A better and transparant way to handle out-of-office handovers
What it is
Create a handover
Organize your projects, assign collaborators and define what matters before you leave.
What it does
Keep work moving
Collaborators add updates through simple reminder links. No meetings. No endless email chains.
How it helps
Return with clarity
Instead of catching up through Slack, Teams and email, receive one structured AI recap that highlights what changed and what needs your attention.
HoldTheFort vs the usual handover
Most teams hand off work through Slack messages, long email chains, or a rushed meeting the day before leaving. Here's how HoldTheFort compares.
| HoldTheFort | Slack / Teams | Email handover | |
|---|---|---|---|
| Structured project handover | Yes | No | Manual |
| Reminders while you're away | Automatic | None | None |
| Collaborators need an account | No — magic link | Yes | No |
| AI recap on return | One click | Scroll every channel | Read every reply |
| Cost | Free while in beta | Monthly seat fees | Free but chaotic |
HoldTheFort for…
Whoever's carrying the load — pick the one that sounds like your week.
Questions and Answers
What is a vacation handover?
A vacation handover helps colleagues understand the current status of your projects before you leave, so work continues without interruption.
How is HoldTheFort different from Slack or Microsoft Teams?
Slack and Teams are built for communication. HoldTheFort is built specifically for vacation handovers and uses AI to summarize everything that happened while you were away.
Do collaborators need an account?
No, account creation is optional. Collaborators receive a secure magic link and can submit updates without creating an account.
Is my company data secure?
Yes. Collaborators only have access to the projects they're invited to. All communication is encrypted and personal data is never shared outside your workspace.
Can I use HoldTheFort for parental leave or sick leave?
Absolutely. HoldTheFort works for any period of absence, including vacations, parental leave, business trips and temporary project ownership.
How does the AI recap work?
When you return, click I'm Back and HoldTheFort generates a structured summary based on all submitted updates. It highlights completed work, blockers, risks and pending actions.
Guides
Practical reads for better handovers
Templates, checklists, and playbooks for delegating projects and going out of office without the chaos.
Vacation Handover Template: How to Write a Handover Email
A copy-paste vacation handover template and a step-by-step guide to the out-of-office handover email your team will actually use.
Handover Document Template: A Formal Structure for Project Handovers
A structured handover document template covering project status, key contacts, technical requirements, and open decisions.
Project Handover Checklist for Managers
A project handover checklist and framework for managers running vacation coverage — keep projects moving without chasing anyone.
HoldTheFort
HoldTheFort is an AI-powered handover platform. It stores, reminds, and updates your handover while you're away by capturing input, changes and deadlines from your team. When you return, HoldTheFort delivers a complete AI briefing so you can get back to work without digging through Slack, Teams, emails, or meeting notes.